Position title
Executive Assistant
Description
Weiss-Aug is currently looking for an experienced executive assistant who report directly to the President. This person will provide administration coordination, prepare quotations, management reports, and presentations, internal and external correspondence. Will also act as company travel coordinator.
Responsibilities
- Provides administrative support to the President. Coordinates President’s meeting schedule: advanced scheduling skills are required. Has full access to President’s calendar and schedules/plans/accepts all meetings on his behalf. Approves on President’s behalf (i.e. Payroll, Purchase Orders, etc.). Assists with special projects.
- Company Travel Coordinator: Books all company travel arrangements including air, rental cars, various ground transportation and hotels within company guidelines (domestic/international). Analyzes costs and, where applicable, suggests various alternatives to keep travel expenses to a minimum. Handles President’s personal travel arrangements.
- Coordinates Corporate Meetings and Events; Customer Visits; Internal Meetings, Luncheons, Dinner Parties.
- Prepares Customer Quotations, Monthly Reports for the Sales Department.
- Processes and prepares President’s expense reports. Codes and approves invoices for Payment. Purchasing responsibility for President/Administration.
- Posts/Sorts Mail, Answers Incoming Calls, Greets Customers/Visitors as required, prepares ID Badges for Temporary Employees, Maintains Telephone Directory, Responsibility for office equipment and maintenance.
Qualifications
- Associates degree or higher education.
- 10+ Years Administrative Experience at the Executive Level.
- Excellent communication skills, Proficient in Microsoft Office.
- Good windows-based PC skills (Microsoft Office, Outlook, Excel, etc.} EISO/QS knowledge (preferred}
Hiring organization
Employment Type
Full-time
Job Location
220 Merry Lane, East Hanover, NJ, 07936
Date posted
March 14, 2023
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